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Passport Services

Passport Services

Public Notice for Indian Passport Holders regarding Machine Readable Passports and related matters.

Please refer to this public notice from the Ministry of External Affairs regarding the phasing out of non-machine readable passports, passport valid for less than six months and passports with fewer visa pages.
Public Advisory related to Handwritten passports and other matters

Before applying online for the issuing of a passport, please select the particular service you want from the list given below and read the information carefully.
All these services are processed by the Consular Wing of the Embassy

The Consular Wing
(For Passport and authentication services)
Opernring 1, Stiege E (4th Floor)
1010 Vienna, Austria

Telephone Queries ( Passport, Attestation,OCI/PIO & Miscellaneous Services etc)
Main reception Tel:+ 43 1 5058666 (from 1000 hrs – 1300 hrs & 1400 hrs – 1730 hrs)
Consular Section Tel: + 43 1 585 0793 (1400hrs -1600hrs)
Email: cons1.viennamea.gov.in

Working Hours
From Monday to Friday (except holidays):
Submission of Documents/Indian Passports: 0930hrs -1130hrs

Collection of processed Documents/Indian Passports & PIO/ OCI Card: from 1600hrs – 1700hrs.

Eligibility

An Indian Passport holder is eligible to obtain a new passport when his/her current Indian Passport expires. The earliest an Indian national can apply for a new ten-year Indian Passport is a year before the expiry of his/her present passport. The fresh Indian Passport that is provided to the applicant has ten year validity. To put it clearly, if an Indian Passport holder has his/her passport expiring on December 31, 2011, application for a new Indian Passport can be submitted with the Embassy on any working day (as per the timings) between January 1, 2011 and December 31, 2011. Please note that Government of India has stopped the practice of issuing Additional Booklets on existing Indian Passports. The practice of adding pages to existing passports has also been done away with. Hence, in case of either the pages of the existing passport getting exhausted or in case of completion of validity of the passport, the applicant is required to apply for a new Indian Passport only, as per the required process.

Process

The following may be noted while applying for new passports:- New Indian Passports, which are Machine Readable, are not prepared in the Embassy but are prepared and printed by authorities in India and sent to us for onward despatch to the passport holder (once ready). However, the application/fees are received by the Embassy. The process starts with the applicant depositing completely filled in Passport Application (after on-line registration) along with all the necessary documents; the case is then referred to authorities in India. If everything is found in order by them, the passport is printed and sent to the Embassy. (Applicants have to be careful about giving proper information in the application form, depositing necessary documents including photocopies wherever necessary and provide appropriate colour photographs. Photos that do not meet the prescribed specifications would be rejected, requiring the Embassy to again ask for fresh photographs of the applicants thereby delaying the printing of new Passports in India).

Note:

All the personal details should be filled correctly. Incorrectly or partially filled forms will not be accepted. Your Indian permanent address should be filled in the field of address to be printed and your local permanent address should be filled in the field of other address. Registration of birth of a minor child should be done at an Indian Embassy under Section 4(1) of the Citizenship Act, 1955. In case of minors, the form should be signed by both the parents and their passport copies should be attached with the process. All individuals seeking to apply for a new passport are required to deposit the application form and documents in person at the Embassy. One photograph to be pasted on the first page in the given space. In column 14, applicants who are working should write their designation, company’s name and complete address with telephone number.

Processing Time

All passports are now being printed in India and therefore it will take about THIRTY DAYS for issue of a printed passport, i.e. if everything is found to be in order in respect of the application form, photo, etc., by the authorities in India. In case a reference is to be made to the original Passport Issuing Authority, it might take longer time. Applicants are advised to contact the Embassy 30 days after submitting their application forms to check the status of their new passport.

Documents required for issue of a fresh passport (after the expiry of validity or within one year of final validity):

Application form completely filled in on internet at https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm) white background
Photograph Guidance for Applicants
Original passport and copy of relevant pages
Copy of Meldezettel (original to be produced for verification)
Copy of Residence Permit (original to be produced for verification)
Fee € 60
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013

Documents required for re-issue of a Jumbo passport (after the expiry of validity or within one year of final validity)

Application form completely filled in on internet at https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Original passport and copy of relevant pages
Copy of Meldezettel (original to be produced for verification)
Copy of Residence Permit (original to be produced for verification)
Fee €75
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details
A written request application letter for reason for applying Jumbo passport

Issue of a duplicate passport, in case passport was lost, stolen or damaged.

If an Indian national who is legally resident in Austria has either lost, damaged his/her Indian Passport or the passport has been stolen, he/she is required to approach the Embassy of India, Vienna to get a duplicate passport. A duplicate passport, just like a new passport, is valid for travel to all countries and is valid for ten years.
If an Indian national who is on a short visit to Austria and his/her Indian passport is lost, stolen or damaged within the period of validity of his/her Austria/Schengen visa, the individual is required to approach the Embassy immediately for a travel document. Such individuals would be issued a short validity passport as they may not remain in Austria for 30 days, which is the time generally taken for preparing a full validity passport.
In case an individual on a short visit to Austria loses his/her passport wants to depart for India urgently, an Emergency Certificate is issued to him/her which is valid for return to India. Emergency Certificate issued to an Indian national by the Embassy does not validate travel to any other country and is meant for one way travel to India only.

Processing time

Processing time to get a duplicate passport is the same as that for re-issue of passports.

Documents required for issue of a duplicate passport

Application form completely filled in on internet at https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Photocopy of the lost/stolen/damaged Indian passport
Original Police Complaint Report in case of loss or theft
A statement by the applicant explaining circumstances in which passport was lost/stolen/damaged
Copy of Meldezettel (original to be produced for verification)
Copy of Residence Permit (original to be produced for verification)
Fee € 110
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
Annexure “F” should be filled and duly signed by the applicant Click here to download the template
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Addition of spouse name in the passport

Application form completely filled in on internet at https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light (5 x 5 cm)
Photograph Guidance for Applicants
Original passport and copy of relevant pages
Copy of Meldezettel (original to be produced for verification)
Copy of Residence Permit (original to be produced for verification)
Copy of Marriage certificate (Original to be produced for verification). Marriage certificate issued in India should have the apostille/attestation from Ministry of External Affairs, India. if issued in Austria, apostille stamp from Foreign Minstry of Austria.
Copy of Spouse Passport.
Fee € 60
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Deletion of spouse name from the passport

Application Form completely filled in on internet at https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Original passport and copy of relevant pages
Copy of Meldezettel (original to be produced for verification)
Copy of Residence Permit (original to be produced for verification)
Copy of Divorce certificate (Original to be produced for verification). Divorce certificate issued in India should have the apostille/attestation from Ministry of External Affairs, India. if issued in Austria, apostille stamp from Foreign Ministry of Austria with English translation from an authorised translator.
Fee € 60
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Issue of passport in case of exhaustion of pages

The practice of issue of additional pages to a passport on exhaustion of passport pages has been discontinued. In the event of expiry of pages in a passport, an individual has to apply for a new passport booklet. The requirements are given below:

Application form completely filled in on internet at https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Original passport and copy of relevant pages
Copy of Meldezettel (original to be produced for verification)
Copy of Residence Permit (original to be produced for verification)
Fee € 60
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Requirements for birth registration and passport for child (newborn) in Austria

Indian nationals please note that children’s names cannot be entered in his/her parents’ passport any more. Please apply for a fresh passport for the child. For a child to be issued an Indian passport, he must be registered with the Embassy, as an Indian national within one year of birth.

Application form completely filled in on internet at https://embassy.passportindia.gov.in/ .
Please click here to apply online for the Indian citizenship by descent of the new born child.
Birth certificate of child issued by Austrian authorities with Apostille Stamp
Passport of parents (copy & original)
Visa/Residence permit of parents (copy & original)
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Meldezettel of applicant and Parents as well. (copy & original )
Fees € 60 (€40 for passport and €20 for Birth Registration)
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
Marriage certificate of parents (If from India, with Apostille stamp from MEA, Patiala House, New Delhi) – copy & original
OR Marriage certificate of parents (If from Austria, with Apostille stamp from Austrian authorities) – copy & original
Annexure D whichever is applicable
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Important, Please Note:

If the parents of the child fail to get the registration of the child done at the Embassy and thus not obtain his/her Birth Registration Certificate from the Embassy within the first year of the child’s birth, the process to obtain an Indian Passport and Indian Birth Registration Certificate for the child is subject to a different procedure which is time consuming as it needs to be referred to authorities in India.

Requirements for Re-issue of passport to children up to 15 year of age- 5 years validity

Application form completely filled in on internet https://embassy.passportindia.gov.in/
Photocopies of parents passports
Passport (copy & original)
Passport of parents (copy & original)
Visa/Residence permit of parents (copy & original)
Visa/Residence permit (copy & original)
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Meldezettel of applicant and Parents as well (copy & original )
Fees € 40
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
Annexure D whichever is applicable
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Change of name (surname/middle name) following a marriage of Indian women in their passports

Upon marriage, if Indian women citizens wish to change their names (change/addition of surname), they can do so by following a procedure of submitting the following documents with the Embassy:

Application form completely filled in on internet https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background ( 5 x 5 cm)
Photograph Guidance for Applicants
Original Passport with copy
Copy of Meldezettel
Copy of Residence Permit
Affidavit regarding change of name Click here to download the template
Fee € 60
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details
Marriage certificate issued by Registrar of Marriages (it must be attested by the Home Department of concerned State Government and then attested/apostilled by the Consular Division in the Ministry of External Affairs in New Delhi)

KINDLY NOTE THAT CHANGE OF NAME AFTER MARRIAGE AS PER THE ABOVE-MENTIONED PROCEDURE IS ALLOWED TO A FEMALE INDIAN APPLICANT ONLY. TO CHANGE THEIR NAMES, INDIAN MALE APPLICANTS IN ALL CASES AND INDIAN FEMALE APPLICANTS IN CASES OTHER THAN MARRIAGE ARE REQUIRED TO FOLLOW THE NORMAL PROCEDURE AS MENTIONED BELOW.

Change of name in the passport (normal procedure)

The applicant (both male and female) should submit:

Application form completely filled in on internet https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Original Passport
Meldezettle
Copy of Residence Permit
Original newspaper advertisement announcing change of name, published in two leading daily newspapers. One newspaper should be of area of applicant’s permanent address in India (one in English and the other in Hindi/local language) and the other of the area of his present address in Austria. Waiting time of 30 days is mandatory after the last publication.
Affidavit regarding change of name in prescribed format signed in the presence of Consular Office Click here to download the template
Fee €60
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013

Change in appearance (Issue of new passport)

If the appearance of an applicant has changed significantly since the issue of his/her last passport, an Indian national can apply for a fresh passport with a recent photograph. The following documents are required to be submitted:

Application form completely filled in on internet https://embassy.passportindia.gov.in/
2 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Current Passport in original + photocopy of passport
A notarised affidavit explaining the circumstances under which the service is requested.
Copy of Meldezettel (Original to be produced for verification)
Copy of Residence Permit (Original to be produced for verification)
Fee €60
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details

Change of address

If an Indian national wishes to change his/her address in the passport, the following documents are required to be submitted:

Application form completely filled in on internet https://embassy.passportindia.gov.in/
1 recent colour photographs front profile with light background (5 x 5 cm)
Photograph Guidance for Applicants
Original Passport + photocopy of passport
Copy of Meldezettel (Original to be produced for verification)
Copy of Residence Permit (Original to be produced for verification)
Documentary evidence showing new address like electricity bill, Voter ID card etc.
A letter explaining reasons for change of address
Fee €60
Consular surcharge of € 2.00 shall be levied on all consular services (Passport, Misc. Services etc.) w.e.f. 01.01.2013
An Indian address with contact number(Mobile /landline number) should be filled in the application form indicating either in Passport printable address details or Other address details