Passport Services
Public Notice for Indian Passport Holders regarding Machine Readable
Passports and related matters.
Please refer to this public notice from the Ministry of External
Affairs regarding the phasing out of non-machine readable passports, passport
valid for less than six months and passports with fewer visa pages. Public Advisory related to Handwritten passports and other matters
Before applying online for the issuing of a passport, please select the
particular service you want from the list given below and read the information
carefully. All these services are processed by the Consular Wing of the
Embassy
The Consular Wing
(For Passport and authentication services)
Opernring 1, Stiege E
(4th Floor)
1010 Vienna, Austria
Telephone Queries (Passport, Attestation,OCI/PIO & Miscellaneous
Services etc)
Consular Section Tel: + 43 1 585 0793 (1400hrs
-1600hrs)
Email: cons1.vienna@mea.gov.in , cons3.vienna@mea.gov.in
Working Hours
From Monday to Friday (except holidays,
Please check yearly holiday calendar from our tableData responsiveTablesite
under about us> Holidays):
Submission of Documents/Indian Passports applications: 0930hrs to
1230hrs.
Eligibility
An Indian Passport holder is eligible
to obtain a new passport when his/her current Indian Passport expires. The
earliest an Indian national can apply for a new ten-year Indian Passport is a
year before the expiry of his/her present passport. The fresh Indian Passport
that is provided to the applicant has ten year validity. To put it clearly, if
an Indian Passport holder has his/her passport expiring on December 31,
2011, application for a new Indian Passport can be submitted with the Embassy
on any working day (as per the timings) between January 1, 2011
and December 31, 2011. Please note that Government of India has stopped
the practice of issuing Additional Booklets on existing Indian Passports. The
practice of adding pages to existing passports has also been done away with.
Hence, in case of either the pages of the existing passport getting exhausted
or in case of completion of validity of the passport, the applicant is
required to apply for a new Indian Passport only, as per the required process.
Process
The following may be noted while applying for
new passports:- New Indian Passports, which are Machine Readable, are not
prepared in the Embassy but are prepared and printed by authorities in India
and sent to us for onward despatch to the passport holder (once ready).
However, the application/fees are received by the Embassy. The process starts
with the applicant depositing completely filled in Passport Application (after
on-line registration) along with all the necessary documents; the case is then
referred to authorities in India. If everything is found in order by
them, the passport is printed and sent to the Embassy. (Applicants have to be
careful about giving proper information in the application form, depositing
necessary documents including photocopies wherever necessary and provide
appropriate colour photographs. Photos that do not meet the prescribed
specifications would be rejected, requiring the Embassy to again ask for fresh
photographs of the applicants thereby delaying the printing of new Passports
in India).
Note:
All the personal details should be filled correctly. Incorrectly or partially
filled forms will not be accepted. Your Indian permanent address should be
filled in the field of address to be printed and your local permanent address
should be filled in the field of other address. Registration of birth of a
minor child should be done at an Indian Embassy under Section 4(1) of the
Citizenship Act, 1955. In case of minors, the form should be signed by both
the parents and their passport copies should be attached with the process. All
individuals seeking to apply for a new passport are required to deposit the
application form and documents in person at the Embassy. One photograph to
be pasted on the first page in the given space. In column 14, applicants
who are working should write their designation, company’s name and complete
address with telephone number.
Processing Time
All passports are now being printed in India and therefore it will take
about THIRTY DAYS for issue of a printed passport,
i.e. if everything is found to be in order in respect of the application form,
photo, etc., by the authorities in India. In case a reference is to be made to
the original Passport Issuing Authority, it might take longer time.
Applicants are advised to contact the Embassy 30 days after submitting their
application forms to check the status of their new passport.
Documents required for issue of passport (after the expiry of validity or
within one year of final validity):
-
Application form completely filled in online at https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
white background
-
Photograph Guidance for Applicants
- Original passport and copy of relevant pages
- Copy of Meldezettel (original to be produced for verification)
- Copy of Residence Permit (original to be produced for verification)
- Fee € 60
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
Documents required for re-issue of a Jumbo passport (after the expiry of
validity or within one year of final validity)
-
Application form completely filled in on internet at https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Original passport and copy of relevant pages
- Copy of Meldezettel (original to be produced for verification)
- Copy of Residence Permit (original to be produced for verification)
- Fee €75
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
-
A written request application letter for reason for applying Jumbo passport
Issue of passport in lieu of lost/stolen/damaged passport.
If an Indian national who is legally resident in Austria has either lost,
damaged his/her Indian Passport or the passport has been stolen, he/she is
required to approach the Embassy of India, Vienna to get a passport
reissued.
In case an individual on a short visit to Austria loses his/her passport wants
to depart for India urgently, an Emergency Certificate is issued to
him/her. Emergency Certificate issued to an Indian national by the Embassy does not
validate travel to any other country and is meant for one way travel to
India only.
Documents required for issue of passport in lieu of lost/stolen/ damaged
passport.
-
Application form completely filled in on internet at https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Photocopy of the lost/stolen/damaged Indian passport
- Original Police Complaint Report in case of loss or theft
-
A statement by the applicant explaining circumstances in which passport was
lost/stolen/damaged
- Copy of Meldezettel (original to be produced for verification)
- Copy of Residence Permit (original to be produced for verification)
- Fee € 110
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
Annexure “F” should be filled and duly signed by the applicant Click here to download the template
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Addition of spouse name in the passport
-
Application form completely filled in on internet at https://embassy.passportindia.gov.in/
- 1 recent colour photographs front profile with light (5 x 5 cm)
-
Photograph Guidance for Applicants
- Original passport and copy of relevant pages
- Copy of Meldezettel (original to be produced for verification)
- Copy of Residence Permit (original to be produced for verification)
-
Copy of Marriage certificate (Original to be produced for verification).
Marriage certificate issued in India should have the apostille/attestation
from Ministry of External Affairs, India. if issued in Austria, apostille
stamp from Foreign Minstry of Austria.
- Copy of Spouse Passport.
- Fee € 60
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Deletion of spouse name from the passport
-
Application Form completely filled in online at https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Original passport and copy of relevant pages
- Copy of Meldezettel (original to be produced for verification)
- Copy of Residence Permit (original to be produced for verification)
-
Copy of Divorce certificate (Original to be produced for verification).
Divorce certificate issued in India should have the apostille/attestation
from Ministry of External Affairs, India. if issued in Austria, apostille
stamp from Foreign Ministry of Austria with English translation from an
authorised translator.
- Fee € 60
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Issue of passport in case of exhaustion of pages
The practice of issue of additional pages to a passport on exhaustion of
passport pages has been discontinued. In the event of expiry of pages in a
passport, an individual has to apply for a new passport booklet. The
requirements are given below:
-
Application form completely filled in online at https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Original passport and copy of relevant pages
- Copy of Meldezettel (original to be produced for verification)
- Copy of Residence Permit (original to be produced for verification)
- Fee € 60
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Requirements for birth registration and passport for child (newborn) in
Austria
Indian nationals please note that names of children cannot be entered in
his/her parents’ passport any more. Please apply for a fresh passport for the
child. For a child to be issued an Indian passport, he must be registered with
the Embassy, as an Indian national within one year of birth.
-
Application form completely filled in online at https://embassy.passportindia.gov.in/
-
Please click here
to apply online for the Indian citizenship by descent of the new born child.
-
Birth certificate of child issued by Austrian authorities with Apostille Stamp
- Passport of parents (copy & original)
- Visa/Residence permit of parents (copy & original)
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Meldezettel of applicant and Parents as well. (copy & original )
Fee for fresh passport in respect of minors (upto the age of 08 years)
& Birth Registration Certificate– Euro 59
-
Fees Euro 38 - (€36 for passport plus Consular Surcharge of € 02)
-
Fees Euro 21 (€19 Birth Registration plus Consular Surcharge of € 02)
-
Marriage certificate of parents (If from India, with Apostille stamp from
RPO/MEA, Patiala House, New Delhi) – copy & original
-
OR Marriage certificate of parents (If from Austria, with Apostille stamp
from Austrian authorities) – copy & original
-
Annexure D
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Important, Please Note:
If the parents of the child fail to get the registration of the child
done at the Embassy and thus not obtain his/her Birth Registration
Certificate from the Embassy within the first year of the child’s birth,
the process to obtain an Indian Passport and Indian Birth Registration
Certificate for the child is subject to a different procedure which is
time consuming as it needs to be referred to authorities in India.
Requirements for Re-issue of passport to children up to 15 year of age- 5
years validity
-
Application form completely filled in on internet https://embassy.passportindia.gov.in/
- Child Passport (copy & original)
- Passport of parents (copy & original)
- Visa/Residence permit of parents (copy & original)
- Visa/Residence permit of child (copy & original)
-
1 recent colour photograph front profile with light background(5 x 5 cm)
-
Photograph Guidance for Applicants
- Meldezettel of applicant and Parents (copy & original)
- Fee Euro 42 - (€40 for passport plus Consular surcharge of €02)
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
Annexure D
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Change of name (surname/middle name) following a marriage of Indian women
in their passports
Upon marriage, if Indian women citizens wish to change their names
(change/addition of surname), they can do so by following a procedure of
submitting the following documents with the Embassy:
-
Application form completely filled in online https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Original Passport with copy
- Copy of Meldezettel
- Copy of Residence Permit
-
Affidavit regarding change of name Click here to download the template
- Fee € 60
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
-
Marriage certificate issued by Registrar of Marriages (it must be attested
by the Home Department of concerned State Government and then
attested/apostilled by the Consular Division in the Ministry of External
Affairs in New Delhi)
KINDLY NOTE THAT CHANGE OF NAME AFTER MARRIAGE AS PER THE ABOVE-MENTIONED
PROCEDURE IS ALLOWED TO A FEMALE INDIAN APPLICANT ONLY. TO CHANGE THEIR
NAMES, INDIAN MALE APPLICANTS IN ALL CASES AND INDIAN FEMALE APPLICANTS IN
CASES OTHER THAN MARRIAGE ARE REQUIRED TO FOLLOW THE NORMAL PROCEDURE AS
MENTIONED BELOW.
Change of name in the passport (normal procedure)
The applicant (both male and female) should submit:
-
Application form completely filled in online https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background(5 x 5 cm)
-
Photograph Guidance for Applicants
- Original Passport
- Meldezettle
- Copy of Residence Permit
-
Original newspaper advertisement announcing change of name, published in two
leading daily newspapers. One newspaper should be of area of applicant’s
permanent address in India (one in English and the other in Hindi/local
language) and the other of the area of his present address in Austria.
Waiting time of 30 days is mandatory after the last publication.
-
Affidavit regarding change of name in prescribed format signed in the
presence of Consular Office Click here to download the template
- Fee €60
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
Change in appearance (Issue of new passport)
If the appearance of an applicant has changed significantly since the issue of
his/her last passport, an Indian national can apply for a fresh passport with
a recent photograph. The following documents are required to be submitted:
-
Application form completely filled in online https://embassy.passportindia.gov.in/
-
2 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Current Passport in original + photocopy of passport
-
A notarised affidavit explaining the circumstances under which the service
is requested.
- Copy of Meldezettel (Original to be produced for verification)
- Copy of Residence Permit (Original to be produced for verification)
- Fee €60
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details
Change of address
If an Indian national wishes to change his/her address in the passport, the
following documents are required to be submitted:
-
Application form completely filled in on internet https://embassy.passportindia.gov.in/
-
1 recent colour photographs front profile with light background (5 x 5 cm)
-
Photograph Guidance for Applicants
- Original Passport + photocopy of passport
- Copy of Meldezettel (Original to be produced for verification)
- Copy of Residence Permit (Original to be produced for verification)
-
Documentary evidence showing new address like electricity bill, Voter ID
card, Aadhar Card, etc.
- A letter explaining reasons for change of address
- Fee €60
-
Consular surcharge of € 2.00 shall be levied on all consular services
(Passport, Misc. Services etc.) w.e.f. 01.01.2013
-
An Indian address with contact number(Mobile /landline number) should be
filled in the application form indicating either in Passport printable
address details or Other address details.
Note: Applicants can make payme nt by cash or Debit Card. On payment by
Debit Card, additional charges of 2% each would be levied on all services
and Consular surcharge (ICWF).